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Montgomery County Medical Society Alliance Records (MS-686)

Identifier: MS-686

Scope and Contents

Group 1: Montgomery County Medical Society Alliance

Series I: Administrative (1948-2020, bulk 1972-1999) contains general administrative information, arranged chronologically by fiscal year, and by topic within the fiscal year. This material documents the activities of the MCMSA. It also documents their intersection with local, state, and national affairs, such as research on medically related legislation, and relationships with charities, educational institutions, the Ohio State Medical Association, the American Medical Association. Topics are ordered as follows: general information, bylaws, people (e.g., membership, officers), agendas, minutes, financial information (treasurer’s reports, budgets, etc.), publications and publicity (e.g., newsletters), programs and projects (e.g., scholarships, fundraisers, community education, service), correspondence, state-level material (e.g. Ohio State Medical Association material, county reports to the OSMA, legislation), and national-level materials (e.g. American Medical Association materials, legislation).

Arrangement is based on original order of “President’s Books” in the collection, which form the bulk of the series. Starting in 1972-1973, each MCMSA president maintained a binder of records of administrative information and MCMSA activities during her term of office. The last consecutive president’s book dates to the 1998-1999 fiscal year, and only one other president’s book, for 2003-2004, postdates it. Administrative records after 2003-2004 are generally scattered.

Note: Because each President’s Book documented such a wide range of activities, its contents intersect with material in other series. For example, the President’s Book may contain planning information on membership drives, educational material (health awareness projects), and MCMSA Foundation activities about which other series may contain additional details.

Note: some administrative material from 1948-1950 is contained in the 1948-1950 historian’s notebook because it was glued to the scrapbook pages.

Series II: Membership (1948-2019) contains the MCMSA’s annual membership directories, as well as membership application forms and member data from the late 1980s and early 1990s.

Series III: Historian Notebooks (1948-2020 March) contains scrapbooks documenting the officers and activities of the Montgomery County Medical Association Alliance each fiscal year. A complement to the President’s Books, they include photographs and news clippings describing activities, as well as publicity material for programming and documents such as newsletters. Note that there are gaps from 1951-1955, 1964-1966, and for fiscal years 1984-1985, 2009-2010, 2010-2011, 2013-2014, 2014-2015, 2015-2016, 2017-2018, and 2018-2019. Note, too, that the 1948-1950 scrapbook contains some correspondence, which was glued to the scrapbook pages, that connects to material in Group I, Series I, Administrative.

Series IV: Educational Material, (circa 1989-2019) contains curriculum and educational materials developed by the Alliance to highlight healthy habits and local medical resources. These include materials on sun safety and skin cancer prevention, breast cancer awareness, tobacco usage and risks, and physical and mental health resources for teens.

Series V: Ohio State Medical Association Alliance, (1968-2008, bulk 1989-1995) contains scattered material documenting the relationship between MCMSA and the Ohio State Medical Association Alliance (OSMAA, formerly known as the Ohio State Medical Association Auxiliary or the Women’s Auxiliary to the Ohio State Medical Association). This is shown primarily through scrapbooks documenting years in which members of the MCMSA served as presidents of OSMAA. Additional information documenting the relationship between the state- and local-level Alliances, such as annual county reports and committee reports submitted to the OSMAA, appears in the Administrative series.

Note: This series does not contain the complete records of the Ohio State Medical Association Alliance.

Series VI: Awards, (1953-2017, bulk 1980-1995) contains certificates and awards given to the Montgomery County Medical Association Alliance by various organizations in Dayton, Montgomery County, and nationally, recognizing their contributions to causes like medical education. This includes an award signed by Tony Hall. There are also scattered resolutions passed by city and local governments.

Group 2: Montgomery County Medical Society Alliance Foundation (1980-2021), consists of material specifically relating to the Foundation, including bylaws and history. It also contains information on the applications of the Foundation’s funds, including fundraising and scholarship distribution or donations to the American Medical Association Education and Research Fund (AMA-ERF).

Because of the relationship between the Foundation and the Alliance, some information documenting the full extent and context of the Foundation’s activities (for example, F.A.M.E. planning, scholarship information, and Sharing Card information) appears in Group 1, Series I, Administrative. Additionally, also due to the overlap, some financial information relating to the Foundation, or to the MCMSA’s fundraising efforts before the Foundation’s creation, appears in treasurer’s notes in Group 1, Series I.


  • Creation: 1948 - 2021
  • Creation: Majority of material found within 1972 - 2001


Conditions Governing Access

Access to electronic files in this collection, indicated by an e-number (e.g., ms686_e0001), is restricted until they are fully processed. Requests for unprocessed electronic records can be submitted for consideration, with at least two weeks advance notice. Access to original electronic media is restricted.

Conditions Governing Use

Copyright restrictions may apply. Unpublished manuscripts are protected by copyright. Permission to publish, quote, or reproduce must be secured from the repository and the copyright holder.

Biographical / Historical

The Montgomery County Medical Society Alliance (MCMSA) was founded in early 1948 as the Women’s Auxiliary to the Montgomery County Medical Society (later shortened to the Montgomery County Medical Society Auxiliary). MCMSA has functioned as a sibling organization to the Montgomery County Medical Society, as well as to the American Medical Association and Ohio State Medical Association Alliance (known earlier as Ohio State Medical Association Auxiliary).

MCMSA began as an organization for physicians’ wives. As an increasing number of women joined the medical profession over the course of the twentieth century, MCMSA reimagined itself, adopting the name Montgomery County Medical Society Alliance in 1993 and becoming an organization for physicians’ spouses, some of whom were themselves serving as medical professionals.

Since its founding, MCMSA has served its members, the medical community, and the local community through activities including volunteer work, advocacy, and education. The organization has served as a support network for MCMSA members and families, for example, providing advice for maintaining a healthy work-life balance alongside the challenges of working in the medical field, providing assistance with childcare, and sending cards to members acknowledging major life events. Members have also served as advocates regarding local and state-level legislation on medical issues, researching and sharing information about current events in medicine. They have provided health education and outreach to students from elementary school to high school, as well as to the community at large. MCMSA’s educational programs have ranged from safety tips for babysitters to training on the Heimlich maneuver, as well as sun safety and teen health. MCMSA has also been active in community service. Particularly early on in MCMSA’s existence, members supported local hospitals through volunteer work.

Fundraising has been another of MCMSA’s significant activities. Their fundraisers, such as holiday Sharing Cards, Empty Bowls programs, and a thrift store, have provided funds to support the MCMSA’s various promotions of health and health education. One longstanding MCMSA program has provided scholarship support to students entering medical professions. Early on, the scholarships went to women entering nursing programs at local hospitals like St. Elizabeth’s. By the 1980s, MCMSA was supporting students in medical programs at colleges including Sinclair Community College and Wright State University. Funds for the scholarships were sourced from fundraisers, one of the most prominent of which was an annual or semi-annual style show, which evolved into “Fashions Aid Medical Education” (F.A.M.E.).

While these fundraisers were implemented by MCMSA, the funds they generated were managed by the MCMSA Foundation, established in 1979 as a tax-exempt entity to oversee the income from MCMSA’s charitable activities. The Foundation was operated by the MCMSA executive committee, ultimately in conjunction with The Dayton Foundation.


27.76 linear feet

1.196 Gigabytes

Language of Materials



Founded in 1948, the Montgomery County Medical Society Alliance is an organization of physician’s spouses who raise awareness and provide education on medical topics. The collection includes material on a variety of their activities, including meetings, community education, social events, and scholarship fundraisers for local medical students.


The collection is arranged in two groups, with six series. Material within the series are arranged chronologically, according to fiscal year.

Group 1
Montgomery County Medical Society Alliance
Series I
Series II
Series III
Historian Notebooks
Series IV
Educational Material
Series V
Ohio State Medical Association Alliance
Series VI
Group 2
Montgomery County Medical Society Alliance Foundation

Physical Characteristics and Technical Requirements

Electronic files require the use of appropriate computer hardware and software. File formats include .tiff, .csv, .ppt, and .txt.

Immediate Source of Acquisition

This collection was donated to Special Collections and Archives, Wright State University Libraries, by Diana Gilliote and Sara Rich, representing the Montgomery County Medical Society Alliance, in April 2021.


Further accruals are possible.

Processing Information

The historian’s notebook from 1948-1950 contained a blend of scrapbook material (clippings and artwork, souvenirs, brochures glued to the pages) and administrative material (bylaws, reports, correspondence, etc. placed straight in the binder). Because the binder containing the material was in poor condition, all material was removed. Scrapbook pages were sleeved and placed in a binder box. When possible, administrative material was foldered and arranged with Group 1, Series I, Administrative. Scrapbook material remained in original order, and administrative material was arranged thematically to match the remainder of the series.

Administrative materials that were not originally housed in a President’s Book were integrated into the President’s Book material for the appropriate fiscal year, when applicable. Integrated materials that remained in separate files were differentiated from original President’s Book material through file labelling.

Guide to the Montgomery County Medical Society Alliance Records (MS-686)
Megan O'Connor
Description rules
Describing Archives: A Content Standard
Language of description
Script of description
Processing of the collection was made possible through the generous support of the Montgomery County Medical Society Alliance.

Repository Details

Part of the Special Collections Repository

Wright State University Libraries
Special Collections and Archives
3640 Colonel Glenn Hwy
Dayton OH 45435-0001 USA