1st Annual Arts Festival Showcase, 1975

The Dayton and Montgomery County Bicentennial Commission was organized into three major committees: Heritage ’76 for historical projects, Festival U.S.A. for present day projects, and Horizons ’76 for future projects. This organization, along with the papers of the central administration staff makes the records of the commission fall naturally into four series. A fifth series has been added to contain miscellaneous material. In planning projects for the Bicentennial the major three committees developed numerous sub-committees to handle individual projects. This collection contains these records that were located within the offices of the administrative staff of the commission and may not contain the complete records of every committee associated with the commission. Many out of the two dozen committees spawned by the commission were composed of, and chaired by, individuals outside the administrative staff. An effort does seem to have been made by individual committee chairmen to send copies of their records to the administrative offices. How complete this effort was has not been ascertained, therefore many of the committee records within this collection may contain gaps and missing material.

The majority of the records in this collection relate to the activities of the administrative staff of the commission. The correspondence, minutes of meetings, and annual reports contained within these records help document the day operations of the administrative aspect of the commission, as do the records of the various committees within the administrative staff, i.e. public relations, finance, etc. Included in these records is a variety of published and unpublished material received by the staff from national, state, and local Bicentennial organizations. This material contains guidelines, newsletters, bulletins, and other such items that relate not only to the Bicentennial in Dayton and Montgomery County, but also to aspects of the Bicentennial on a state and national level as well. In addition, these records contain items relating to how various educational, religious, business, ethnic, and other types of groups and organizations in the Dayton area were involved in the Bicentennial. This material can provide some idea as to the breadth and scope of the administrative staff’s activities.

The organizational items in the records of each of the three major committees; the minutes of meetings, memorandum, correspondence, project plans, etc, can give some idea about how each of these committees were organized, how plans for projects were developed, and how these projects were implemented. Additional information on individual projects and events can be obtained in the records relating directly to each of the various projects. The records of the Heritage ’76 committee are especially strong on three projects; one to build a replica of a Wright flyer airplane, one to organize an airplane filled with historical exhibits entitled the Freedom Plane, and another project that brought to Dayton a nationally sponsored train containing historical exhibits called the Freedom Train. The Festival U.S.A. records deal mainly, but not exclusively with three types of events; an annual Arts Festival, the Fourth of July Parade of 1976, and an Aviation Festival. The final report of the Horizons ’76 committee, published in December 1976, is the most pertinent record of that committee.

Further information on the commission’s activities and on the Bicentennial in general can be obtained in the miscellaneous series of the collection. There is an extensive collection of newspaper clippings, photographs, and other such type of material contained within this series. Of particular interest is a tape and slide show developed for the Bicentennial by the commission.

Whenever it was possible the records in the collection were chronologically arranged. The first folder in most series and sub-series is usually entitled an “Organizational Folder” since this folder contains such material as minutes of meetings, memorandum, lists of committee members, flow charts, and other such organizational records. Whenever is it was possible enclosures sent with letters have been left in the correspondence folders located throughout the collection.

Series Descriptions

Series I: Administrative Records, 1974-1976 This series contains records that relate to the daily operations of the commission and its administrative staff. Many of the records are items that were received directly into the staff offices from outside organizations. Other records in the series are copies of various published and unpublished documents sent out from the staff offices. The series is separated into seven sub-series. Whenever it was possible the records were chronologically arranged.

Sub-series I – Commission Organizational Records, 1974-1976 Contains the commission’s constitution, tax and budget information, proposals and goals, lists of members on staff, commission, and major committees, initiating correspondence from February 1974 to December 1974, and information relating to the Bicentennial communities in Montgomery County.

Sub-series II – Standards and Guidelines, 1974-1976 Contains standards and guidelines published by the National, the Ohio, and the Central Ohio American Revolutionary Bicentennial Commissions, along with material published by the Dayton and Montgomery County Bicentennial Commission.

Sub-series III – Staff Reports, 1975-1976 Contains minutes of staff meetings, correspondence, endorsement requests, planning forms, and annual reports.

Sub-series IV – Administrative Committees Contains lists of members, minutes of meetings, correspondence, news releases, surveys, and questionnaires relating to the Operating, Financial, Tourism, Bicentennial Committee Activities, and public Relations Committees. Sub-series V – Outside Organizations, 1974-1976 Contains correspondence, memorandum, lists, calendars of events, and other records, received from and sent out to various national, state and local groups and organizations, including among others, schools, churches, civic and ethnic groups, businesses, and political organizations.

Sub-series VI – Bicentennial Publications, 1974-1976 Contains newsletters, news bulletins, pamphlets, brochures, newspapers and other types of material published by local, state and national Bicentennial organizations.

Sub-series VII – Commercial Catalogs (No Dates), 1974-1976 Contains various catalogs of Bicentennial souvenirs and memorabilia including jewelry, medals, coins, stamps, flags, buttons, films, books, costumes, and others.

Series II: Heritage ’76 Committee, 1974-1976 This series contains records directly relations to the planning, promoting and implementation of various projects and activities undertaken by the Heritage ’76 committee. The series is separated into two sub-series; one comprising organizational records, the other comprising the records of various projects developed by the committee. Whenever it was possible the records were chronologically arranged.

Sub-series I – Organizational Records, 1974-1976 Contains committee member list, minutes of meetings, memorandum, correspondence, project plans and ballots, financial and grant information and publications.

Sub-series II – Project Records, 1974-1976 Contains records relating to nine different projects planned and/or carried out by the Heritage ’76 committee or by various sub-committees.

Series III: Festival U.S.A. Committee, 1974-1976 This series contains records directly relating to the planning, promoting, and implementation of various projects and activities undertaken by the Festival U.S.A. committee. The series is separated into five sub-series; two relating to the three major types of projects developed by the committee. Whenever it was possible the records were chronologically arranged.

Sub-series I: Organizational Records, 1974-1976 Contains committee member list, minutes of meetings, memorandum, and correspondence.

Sub-series II: Promotional Items Receives by Festival U.S.A. Committee (Undated)

Contains various promotional correspondence flyers, brochures, etc. from theater, film, dance, musical, military, and other types of arts groups and individuals.

Sub-series III: Arts Related Projects Records, 1974-1976 Contains minutes of meetings, correspondence, memorandum, and other records on thirteen different arts related projects planned and/or carried out by the Festival U.S.A. committee, or various sub-committees.

Sub-series IV: 1976 Fourth of July Parade, 1975-1976 Contains minutes of meetings, correspondence, memorandum, participant information, list of reviewing stand dignitaries and other records on the Dayton, Ohio 1976 Fourth of July parade.

Sub-series V: Aviation Festival Contains minutes of meetings, correspondence, memorandum, calendars of events, news releases and other records on the Aviation Festival held in Dayton, Ohio in July, 1976.

Series IV: Horizons ’76 Committee, 1974-1976 This series contains the minutes of meeting, lists of members, correspondence, memorandum, goals, news releases, financial and grant information, final report, and other records directly relating to the Horizons ’76 committee. Whenever it was possible the records were chronologically arranged.

Series V: Miscellaneous Items, 1974-1976

Sub-series I: Newspaper Clippings, 1974-1976 Contains unprocessed collections of newspaper clippings arranged by files into chronological order, cartoons, and a copy of the Bicentennial edition of The Dayton Daily News, July 4, 1976.

Sub-series II: Photographic and Audio Material, Undated Contains various photographs of different sizes, black and white and color, arranged by file in the order in which they were received, slides and tapes of a Bicentennial slide show developed by the Heritage ’76 committee, and one 45 rpm phonograph record.

Sub-series III: Miscellaneous Paraphernalia, Undated Contains various items such as bumper stickers, logo contest entries, a blank certificate of appreciation from the commission and a guest book dating from July to August 1976 of unknown origins.