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Wright State University Libraries Collection (UA-14)

Identifier: UA-14

Scope and Contents

This collection represents the primary archival materials of the University Libraries, and provides a comprehensive history of the library and its programs, facilities, initiatives, staff, and services in each stage of the library’s development. The files span the years of 1964 – 2023, and cover a wide range of subjects regarding the administration of a major academic research library, including the merger with the Fordham Health Sciences Library of the Boonshoft School of Medicine in 2008. The collection contains 12 series and 13 subseries, including:

Series I, Agreements/ Contracts, includes agreements and contractual materials with architectural firms; cataloguing and processing services; gifts and foundations; network and consortium agreements with other libraries, organizations, and associations. Materials in this series date between 1964 and 2004.

Series II, Building Programs, includes historical files such as early committee records, blueprints, architectural drawings, building plans, photographs and other materials regarding the development, construction, renovation, and expansion of library facilities. Materials in this series date between about 1964 and 2001.

Series III, Committee Files, includes the minutes of the primary committees of library administration and its divisions, including ad hoc subcommittees on special initiatives of the University Libraries. Materials in this series date between 1966 and 2023. This series is divided into 4 subseries:
* Subseries III-A: Library Committee Files- Admin/General
* Subseries III-B: Library Committee Files- Cooperative On-Line Systems (COLS)
* Subseries III-C: Library Committee Files- Ohiolink
* Subseries III-D: Library Committee Files- Y2K Task Force

Series IV, Library Reports/ Proposals, includes reports of the University Libraries and its divisions, including Annual Reports for Dunbar Library, Fordham Health Sciences Library, and Lake Campus Library, 5-Year Progress Reports, Annual Plans, divisional reports/goals, and other reporting documentation regarding library services and resources. Materials in this series date between 1965 and 2018. The series is divided into 3 subseries:
* Subseries IV-A: Library Reports/ Proposals- Divisional
* Subseries IV-B: Library Reports/ Proposals- Departmental
* Subseries IV-C: Library Reports/ Proposals- Fordham/ Lake Libraries

Series V, Library Assessment/ Self-Study, includes documentation and results of evaluation processes carried out by and for the University Libraries, including unit/ program reviews, service assessments, user statistics, re-accreditation reports, and strategic planning documents. Materials in this series date between 1967 and 2014.

Series VI, Policies and Procedures, is an archive of current and former policies and procedures developed by the University Libraries regarding library services, the use of library materials, library facilities, and policies/procedures for library staff. Materials in this series date between 1967 and 2009.

Series VII, Subject Files- University Librarian, contain the correspondence files of the University Librarian on selected topics of special and/or historical interest. Materials in this series date between 1966 and 2019. This series is divided into 3 subseries, including:
* Subseries VII-A: Historical
* Subseries VII-B: Southwest Ohio Regional Depository (SWORD)
* Subseries VII-C: Library Student Assistant Awards

Series VIII, Publications, includes publications created by and for the University Libraries, including library handbooks and manuals, brochures of programs and services, and newsletters such as “Access” and “New @ Fordham”. Materials in this series date between 1968 and 2017.

Series IX, Events, includes brochures, programs, invitations, and other promotional materials regarding special events held in the University Libraries. Materials in this series date between 1971 and 2013.

Series X, Photographs, includes promotional photographs, photographs of special events and special visitors/guests to the University Libraries, as well as photographs of library staff and staff events. Materials in this series date between 1980 and 2015.

Series XI, Friends of the Library, includes administrative/procedural files of the Friends of the Library, including by-laws and files of the executive committee, as well as event files of special events hosted by the Friends of the Library. Materials in this series date between 1977 and 2022. This series in divided into 3 subseries, including:
* Subseries XI-A: Administrative
* Subseries XI-B: Publicity and Publications
* Subseries XI-C: Events- Internal/External

Series XII, Audiovisual, includes promotional and event videos, such as year in review slideshows, online tours, fun informational videos (many of which were created by the Student Technology Assistance Center staff), and footage and slideshows from special events such as the library's 40th birthday party, Blast from the Past, and farewell/retirement celebrations. Materials in this series date between 2010 and 2015. This series is divided into 5 subseries, including:
* Subseries XII-A: Year in Review Videos
* Subseries XII-B: Promotional Videos
* Subseries XII-C: Special Events
* Subseries XII-D: Educational Program Videos
* Subseries XII-E: Farewell Videos


  • 1964 - 2023

Conditions Governing Access

There are no restrictions on accessing most material in this collection. However, some materials have access restrictions due to format:

Audio/visual materials: Due to preservation concerns, original audio and video materials cannot be played in the reading room. Patrons may have access to reference copies. Items without reference copies can be digitized at the request of a patron for the cost of creating a digital copy. Please provide us at least two weeks advance notice if you would like to request an audio or video reference copy. Call 937-775-2092 or e-mail us at

Electronic records: Access to electronic files in this collection, indicated by an e-number (e.g., ua14_e0001), may be limited until they are fully processed. Requests for unprocessed electronic records can be submitted for consideration, with at least two weeks advance notice. Call 937-775-2092 or e-mail us at Archives staff reserve the right to restrict access to files with privacy or confidentiality concerns or to deny requests in which the review period is insufficient, given the volume of records requested and the desired access date. Access to original electronic media (original CD, floppy disk, etc.) is restricted.

Conditions Governing Use

Copyright restrictions may apply. Permission to publish, quote, or reproduce materials must be secured from Wright State University.

Biographical / Historical

The Wright State University Libraries began as a small library resource room in Allyn Hall at the Dayton Campus of Miami University and the Ohio State University, which became Wright State University in the fall of 1967. With the rapid growth in enrollment and programs in the mid-1960’s, the creation of a full-service academic library became a priority for the new university. In 1967, the new “Library Classroom Building” was constructed, (Millett Hall), and with a major gift from the Kettering Family, the university was able to purchase a comprehensive catalog of essential books and serials to support the research and teaching needs of the university. After several years in Millett Hall, as part of a major campus expansion the University Libraries moved into a building of its own with the opening of the new state-of-the-art University Library in 1974, where the library remains to this day after several major expansions. The library continues to be a core institution of the university campus, with over 500,000 visitors and 370,000 website visits in 2018.


19 linear feet

17.6 Gigabytes

Language of Materials



The collection contains a variety of archival documents from the administrative office and departments of University Libraries. The materials document the history of the library back to the beginning of the university, and the libraries’ growth from a small resource room to a major academic research library. The materials including blueprints, facilities files, collection records, program and instruction files, committee records, photographs, publications, event files, subject/correspondence files of the University Librarian, and files of the Friends of the Library.


The collection contains 12 series and several subseries:

  1. Series I: Agreements/ Contracts
  2. Series II: Building Programs
  3. Series III: Committee Files
  4. Series IV: Library Reports/ Proposals
  5. Series V: Library Assessment/ Self-Study
  6. Series VI: Policies/ Procedures
  7. Series VII: Subject Files- University Librarian
  8. Series XIII: Publications
  9. Series IX: Events
  10. Series X: Photographs
  11. Series XI: Friends of the Library
  12. Series XII: Audiovisual

Physical Characteristics and Technical Requirements

Electronic files require the use of appropriate computer hardware and software. File formats include DOC(X), PDF, PNG, PSD, XLS, JPG, MOV, FLV, and M4V.

Other Finding Aids

The finding aid is available on the Special Collections and Archives web site at

The finding aid is also available on the Special Collections and Archives web site at

Immediate Source of Acquisition

Materials transferred to Special Collections & Archives periodically by the Wright State University Libraries administrative office and its departments from 1974 – present.



Existence and Location of Copies

Some material from this collection is available online in CORE Scholar, Wright State University’s Campus Online Repository, at

Processing Information

Processed by: Bessie Schina (2003) and Chris Wydman (2015-2021)

Guide to the Wright State University Libraries Collection (UA-14)
Chris Wydman, Lisa Rickey
2021 August 13
Description rules
Describing Archives: A Content Standard
Language of description
Script of description

Revision Statements

  • 2020 March 5: In March 2020: added info about e-items ua14_e0001 to ua14_e0005.
  • 2021 July: In July 2021, added Accession 08-2021: additions of 2020 organization charts (paper), MAC minutes 2019-2020 (e-records), and UL website archived screenshots 2020-2021 (e-records).
  • 2022 June: In June 2022, added e-items ua14_e0012 and ua14_e0013
  • 2023 March: In March 2023, added e-items ua14_e0014 to ua14_e0018: FOL board minutes and annual minutes, Web Team minutes, web site archive 2023, and logo image files.

Repository Details

Part of the Wright State University Libraries, Special Collections and Archives Repository

Special Collections and Archives
3640 Colonel Glenn Hwy
Dayton OH 45435-0001 USA